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Using this website

This site is built on the Plone content management system, which provides many powerful integration services. Here we compiled all you need to know to use this website and links to more detailed documentation - should you need it.

This website works like any other website for anonymous visitors. If you are not logged in,  you can always use the site like an anonymous visitor. However, anonymous visitors do not get to see yet unreleased documents we are working on. Also, you need to be logged in to comment on or contribute anything (other than submitting anonymous contact forms).

 

First things first

This is how you start:

  1. To get a login, you need to get in contact with the developers (e.g. by filling out this form). 
  2. In the process you may get asked a few questions about your skills and where you might want to contribute.  

 

Basic skills and how to read the rest of the documentation

This website is built on the Plone web content management system, which provides many powerful integration services. You only need very little information about this complex system to successfully get through this course. Here are the basics:

  • Plone Tabs & Menu BarYou need to log in to see the editing "menu" and "tabs" of a webpage that allow you to interact with the website beyond reading pages. Both are found in the green bar that is at the top of the content for each page, right under the top navigation bar after you log in. All tabs are on the right of this bar, all menus on the left.
  • To add new content: Nagivate to the folder where you want this new content to remain long-term and there open the "Add new..." menu. Then choose the type of content you want to add. If you don't know anything about what you want to add, please choose "Page" for normal content you write. Here is a more detailed description of how to add pages in Plone
    If you have any difficulty with adding pages in the folders where you think you should be able to (e.g. no "Add new..." menu is visible), then please contact the webmaster immediately; this is probably due to some permission setting that needs to be adjusted. 
  • Editor: When you open a new page to add content, the main content field will show a toolbar that may be similar to ones you have seen in other text processors. Feel free to experiment (or read a brief description of the text editing tool bar here). Here are step by step instructions for how to insert images in your pages (or the rich-text part of your feedback).
    Editor Tool Bar
  • Save or cancel: Every time you open a page for editing (or create a new page), you MUST either save it or cancel the editing. If you do not do that, all your content will be lost. 
  • Collaborating on content: If you work with someone on the same page, you will need to synchronize who is editing what and when, else the website gets confused and some of your edits might get lost. It is possible to check out a copy to guarantee that nobody else is working on a page while you have checked it out (to do this, choose menu "Action" > "Check out"). If you check in again, your latest changes will overwrite the then official copy. How to set up collaboration through sharing of pages or folders is explained in the Plone 4 User Manual:
               http://plone.org/documentation/manual/plone-4-user-manual/collaboration-and-workflow/collaboration-through-sharing
  • Remember this shortcut: A notation frequently used when describing what you need to do on the website is: 
              Go to menu "MenuName" > "Menu_entry_you_need_to_choose"
    It means that  you need to find the corresponding menu in the green bar at the top of the page and then select the entry described. Tabs are described in the same way.

More advanced Plone user skills

Plone is a very powerful and complex system, with way more possibilities that could possibly be explained here. Here is more detailed documentation that might be useful for you to know if you want to go beyond the mere basics:

The official Plone 4 User Manual is available for free at:   http://plone.org/documentation/manual/plone-4-user-manual/

If you want to get a more well rounded understanding of how to use the website, feel free to explore as much of manual as you like, but not more. You do not have to work through that manual to start being productive. If something in that manual is particularly well explained, then there will be an explicit link here.

If you feel that something is poorly explained about how this site works in general, please leave a comment at the bottom of this page and say what you would like to have explained better to improve the website. Contact the webmaster if you have any questions.

 

Troubleshooting

  • Any difficulty with adding pages in the folders where you think you should be able to? For example, no "Add new..." menu is visible? 
    => Please contact the webmaster immediately; this is probably due to some permission setting that needs to be adjusted. 
  • Any other questions about how the website works?
    => Please email the webmaster.